Documentation Support Designed with Therapists in Mind

Many therapists report spending 30% of their time on documentation. Consider exploring tools that might help reduce this burden while maintaining quality care.

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Documentation Software for Therapists

500+

Therapists Using Daily

Up to 2 hrs

Potentially Saved Daily

7-15 min

Typical Note Time

100%

HIPAA Compliant

What Therapists Often Look for in Documentation Tools

Based on feedback from mental health professionals about their documentation challenges

Mental Health Focus

Many therapists find that generic medical software doesn't meet their needs. Tools designed with mental health workflows in mind may be more suitable.

Simple Implementation

Therapists often prefer tools that don't require extensive training or IT support, allowing them to focus on client care rather than technology.

Security Considerations

When choosing any documentation tool, therapists typically look for HIPAA compliance, encryption, and secure data storage to protect client confidentiality.

Cost Considerations

Many therapists appreciate transparent pricing models without hidden fees, especially those in private practice managing their own expenses.

Features for Therapists

Features That May Support Your Documentation Workflow

Consider which tools might complement your existing documentation process

Voice-to-Text Options

Some therapists find dictation helpful for capturing thoughts quickly after sessions, though others prefer typing for reflection.

Various Note Formats

Different practices often require different formats (SOAP, DAP, BIRP, etc.). Consider what your insurance panels or workplace requires.

Session History

Access past notes instantly. Track progress over time with comprehensive session documentation.

Insurance Considerations

Tools that help organize notes to potentially meet insurance requirements. Always verify with your specific insurance panels for their documentation needs.

Group Practice Ready

Manage multiple therapists with individual accounts, shared templates, and practice-wide settings.

Mobile Friendly

Document sessions from anywhere. Works seamlessly on phones, tablets, and computers.

Perfect for Every Therapy Specialization

Tailored solutions for your specific practice needs

Individual Therapy

Document one-on-one sessions efficiently with customizable templates

Group Therapy

Manage group session notes with individual progress tracking

Family Therapy

Track multiple family members in comprehensive session notes

Assessment & Intake

Streamline initial evaluations and comprehensive assessments

Get Started in Minutes

Simple setup, powerful results

1. Sign Up Free

Create your account in seconds. No credit card needed for trial.

2. Customize Settings

Choose your note formats and personalize templates to match your style.

3. Start Documenting

Begin creating professional notes instantly with voice or text input.

Designed to Work with Your Existing Resources

Many therapists already have diagnostic manuals, treatment guides, and preferred methodologies

Compatible with Your References

Our platform is designed to complement the diagnostic manuals and reference materials you already use in your practice. Many therapists find it helpful to:

  • Keep their diagnostic manuals (such as those published by professional associations) readily available during documentation
  • Use our templates to organize observations while referencing their preferred diagnostic criteria
  • Incorporate specific codes and terminology from their existing resources

Note: We recommend therapists maintain their own licensed copies of any diagnostic manuals they use in practice.

Flexible Integration Options

Therapists often ask how documentation tools fit with their existing workflow. Common approaches include:

  • Using voice notes during or immediately after sessions to capture key observations
  • Typing brief bullets during telehealth sessions (with client permission)
  • Reviewing previous notes before sessions to maintain continuity

Each therapist's workflow is unique. We suggest trying different approaches to find what feels most natural for your practice style.

Hear from Therapists Like You

Real experiences from mental health professionals

"Your app has not only simplified my tasks but has also made my job significantly easier and more efficient. The thoughtful design of features and functionalities is truly impressive, and the user-friendliness of the interface has made the learning curve a breeze."

Daye Veltri, MS, LPC

Licensed Professional Counselor

"I work at a facility specializing in dual-diagnosis treatment for substance abuse and mental health issues. Before using My Clinical Writer, securing insurance approval for extended treatment days was challenging. However, since incorporating this program for my mental health assessments, the only issue I've encountered was due to an auditor not reading my notes. Through AI suggestions, I've learned to enhance my documentation, especially regarding a patient's childhood development. I now outline the basics of their parents' relationship, mentioning any abuse, trauma, or neglect. My Clinical Writer transforms my initial four sentences into four paragraphs that connect their childhood experiences to present issues and suggest suitable therapeutic interventions. The support team is highly responsive, addressing any questions and even implementing changes based on my feedback."

Betty J. Van Horn

Licensed Professional Counselor

"My Clinical Writer is a tool that has greatly facilitated my work, as I can create documents in an easy, fast, but also responsible way. I also really like that I can create documents in my own language and the system translates them to English. Another very important thing is that it complies with privacy laws, which gives me peace of mind that the information will be protected. I invite you to try this innovative tool or innovative system."

Maria Elena Torres

Psychotherapy, PhD, LPC

"... I've been using the app a lot.... It is extremely helpful."

Dr. Kayla Johnson, PhD

Clinical Psychologist

"I have been using this app regularly, and it's streamlined my report-writing in a way that feels both efficient and thoughtful. It converts my notes into my own template, so I can focus on clinical reasoning rather than formatting, and it helps me present that reasoning clearly. The ability to search peer-reviewed literature makes it easy to add citations and references where they're most helpful, and to include clear explanations and definitions, improving how readers, especially parents and clients, understand diagnoses and assessment findings. It's become a reliable part of my workflow."

Dr. Monica Zelaya, PsyD, LPC

Clinical Testing & Assessment Specialist

Licensed Professional Counselor, TX

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Frequently Asked Questions

We maintain HIPAA compliance through encryption, secure storage, and BAAs. However, therapists should also ensure their own practices follow HIPAA requirements, including how they access and store any documentation.

Many therapists find the interface intuitive, though everyone's comfort with technology varies. We offer tutorials and support for those who prefer guided setup. Some therapists start slowly with basic features before exploring advanced options.

Templates can be customized to match your preferred format. Many therapists start with standard templates (SOAP, DAP, etc.) and modify them over time. Consider checking with your workplace or insurance panels about required formats.

Group practices often have unique needs. Features like individual accounts and shared templates may be helpful, though each practice should evaluate based on their specific workflow and compliance requirements.

We offer free onboarding support, video tutorials, and responsive customer service. Our team is here to ensure you get the most out of My Clinical Writer.

Yes. Our platform is designed to work alongside your existing diagnostic manuals and reference materials. Many therapists keep their preferred resources (diagnostic manuals, treatment guides) available while documenting. You can incorporate specific codes and criteria from your licensed references into your notes.

Yes! You can export your notes in multiple formats including PDF, Word, and text files. Your data is always yours, and you can download it anytime.